Time Management with Kevin Kruse

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In this week’s episode of The Law Practice Doctor, Sam Gaylord interviews The New York Times bestselling author Kevin Kruse, who is a reformed serial entrepreneur. Kevin is a speaker and podcaster, and has built and sold several multi-million-dollar technology companies. During the show, Kevin and Sam discuss time management, the secrets of high-achieving, ultra-productive people, to-do lists, living from you calendar, block scheduling, avoiding procrastination, notebooks as a tool for legacy, and the importance of morning routines.



  • Why is time management so important?
  • What are the secrets of high-achieving, ultra-productive people?
  • What is the best way to avoid procrastination?
  • Do the people you interview have similar routines?



To-Do Lists

  • Ultra productive people don’t use to-do lists.
  • 41{cf5d02f31badde63b68d55c0bed56ab5356094abc2057734bc0088249d8536d3} of things we put on our to-do lists we don’t do at all.
  • To-do lists are where important but not urgent things go to die.

Living From Your Calendar

  • Successful people live from their calendar and schedule everything.
  • Take everything on your to-do list and choose a date, time, and duration and transfer it over.
  • Even checking e-mail and taking breaks is on the calendar.
  • We can’t really manage time, as we have the same 1440 minutes per day, but we can manage our energy, focus, and attention.

Block Scheduling

  • Work through the day in ‘working jam sessions,’ where you are all-out on one task without interruptions, then go into a short break.
  • The most well-known technique is called the Pomodoro Technique, which suggests we work in 25-minute blocks with a 5-minute break.
  • The front part of our brain known as the prefrontal cortex is like the CEO of our mind and controls decision-making, logic, and impulse control. This runs on glucose, which burns faster the more we are taxing our minds.

Avoiding Procrastination

  • Know what your most important task of the day is.
  • 20{cf5d02f31badde63b68d55c0bed56ab5356094abc2057734bc0088249d8536d3} of people are chronic procrastinators, where it interferes with personal happiness and careers.
  • Procrastination is sometimes a cognitive defect, where we can’t estimate time well. However, for most of us, it is a behavioral issue, where we choose a more pleasurable task now and put off the less pleasurable task.
  • To cure procrastination, you need to time travel and do battle with your future self.
  • Your future self is the enemy of your best self.
  • The best way to understand procrastination is to understand all the excuses you will make and the triggers that will make you slip up, and deal with them ahead of time.


  • These are part of our legacy.
  • It is, however, important to get ideas out of your mind and on to paper, so a notepad is a great idea to use and then transfer to the calendar.
  • Use your notebook as an opportunity to give back and complete your thoughts for those who will follow you.

Morning Routines

  • When you wake up, you are already 1-2{cf5d02f31badde63b68d55c0bed56ab5356094abc2057734bc0088249d8536d3} dehydrated.
  • Ultra-productive people don’t skip breakfast and know food is fuel.
  • Exercise in a way that will give you immediate benefit and a better day.
  • 20 minutes of light cardiovascular exercise will oxygenate our brains in a way that allows us to make better decisions and focus.
  • Achieve more by becoming more, not by working longer.
  • Doing your morning routine will give you a more productive day.

Energy Management

  • Without energy, you won’t be productive.
  • This starts with staying hydrated. Most of us are mildly dehydrated throughout the day; that has an effect on brain function.
  • Take your body weight and divide it in half, which is the number of ounces per day you should drink. E.g. A 200lb person needs to drink 100oz. of water.
  • Food is fuel, so eat the right food and not the wrong carbohydrates in excess.
  • Sleep quality is better than sleep quantity, so maximize deep sleep.
  • Caffeine may not keep you awake, but it will prevent you from going into a deep sleep.
  • If you dream a lot, then you are in shallow sleep.


How to Increase Performance and Profits Through Full Engagement

15 Secrets Successful People Know About Time Management 

Extreme Productivity Podcast

Master Your Minutes

Text: Achieve to 44222



What are the secrets of high achieving ultra productive people? Find out w/ @kruse @gaylordpoppllc http://www.gaylordpopp.com

To do lists, calendars orblock scheduling. Which is the best for productivity?  Find out w/ @kruse @gaylordpoppllc http://www.gaylordpopp.com



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