Paperless Office

To Print Or Not To Print

The term ‘paperless office’ has been bandied about for many years now, but in truth, it is not a very realistic concept for an independent law practice.

Not only are hard copies absolutely necessary in all manners of instances with clients and in the courtroom, but having certain things visible at all times, our to-do lists for example, are simply better done on paper.

However, environmental, economic and ethical awareness demands that we give the notion its proper due.

Let’s take a look at some of the simple steps you can take to start heading in the right direction.

Tips For Reducing Paper

There are a number of small changes that you can make in your office to start creating a culture of reduction and the elimination of wasteful activities.

  • The first step is to actively make the firm decision to reduce your usage.

This is something you will have to communicate to your staff and then emphasize this objective.  One of the easiest things you can do to incubate the mindset of efficient paper usage is to keep recycle bins throughout the office for non-sensitive items that don’t need to be shredded.

  • Reduce and eliminate personal printers.

Having one central printer will have everyone thinking twice about frivolous and non-office related print jobs.

  • Offer e-invoicing options to all your clients.

Also make the same request to all the service companies that you employ, and pay all your bills online.

  • Use a multi or dual monitor set-up to give you more screen real-estate.  This allows you to cross reference without the need to print hard copies.
  • Use scanners rather than photocopy machines.  Check out this list of available options including laptop sized personal scanners and even one as small as a pen.
  • Once Again, Consistency is the Key

Making a decision to go paperless in your office isn’t something you can schedule for one day.  It is a day to day movement towards the ideal.

There are a number of other software options available to you if you wanted to track individual printing in your office or look into document storing programs.  I recommend you have a look here for some great advice on those!

The added bonus will be less clutter in your office, which lends to greater organization and more productivity.

Look for more posts on increasing office efficiency for your independent law practice.

Until next time.

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